Organize a conference with the Candela Foundation

Organisational Support for Scientists

One of the main pillars of Candela’s mission is supporting the Polish scientific community in organising events: conferences, workshops, seminars, and other academic meetings. We have extensive and well-documented experience in organising both international and national events.

Our primary goal in this area is to enable researchers to focus entirely on the scientific aspect of the event. The Candela Foundation handles all administrative aspects according to global industry standards, without the unneccessary stress, rush, or formalities. Instead, we provide a full support from start to finish and ensure your conference runs smoothly and with maximum scientific impact.

By choosing to work with Candela, you contribute to the development of programmes that support the growth of the scientific community in Poland and the education of a new generation of researchers.

We are a partner who speaks the same language as scientists

The Foundation is run by members of the academic community who know the reality and needs of researchers in Poland and understand the specific requirements of conferences and other scientific events. This familiarity with the structure of scientific conferences, from both the participant’s and organiser’s perspective, is what sets the Candela Foundation apart from other companies and organisations that organize events.

What Do We Offer?

Comprehensive organisation of scientific events requires time, experience, and coordination of many moving parts. The Candela Foundation team takes on 100% of these responsibilities, providing full support from the first email to the final certificate.

We can help with:

• preparating, updating, and archiving the conference website;

• developing of the event’s visual identity (i.e. logo, graphics, etc.);

• determining the conference fee (based on your requirements, preferences, and wishes);

• handling participant inquiries (including creating a dedicated event email);

• managing registration, payments (including online payments), and invoicing;

• proposing, negotiating, signing, and settling agreements with subcontractors (venue rental, accommodation, catering, etc.);

• full sponsor support;

• designing and preparing the conference packages for participants;

• branding of the conference space;

• providing full support from an experienced coordinator throughout the event;

• providing equipment and technical support in conference rooms during the event;

• preparating the abstract book;

• organizing conference side events (welcome reception, conference dinners, sightseeing, transfers, etc.);

• preparing a post-event report;

• …and everything else that is not the scientific programme itself.

In other words, we take off your desk everything that is not strictly science-related. We understand that ensuring the scientific quality of an event requires peace of mind, and we provide exactly that.